PMP tutorial

Monday, September 15, 2008

CHAPTER 4:PROJECT SCOPE MANAGEMNT

1.Question: In which document will you find the code of account identifier, statement of work, responsible organization, and a list of schedule milestones?
1. WBS
2. WBS Dictionary
3. PERT/CPM Charts
4. Roles and Responsibilities Matrix


2.Question: As a project manager, you use a WBS Dictionary to :
1. Create a hierarchical organized depiction of resources by type to be used in the project.
2. Measure, examine and verify to determine whether work and deliverables meet requirements.
3. Provide information on project work performance, such as interim deliverables that have been completed
4. Verify that the deliverables that are being produced and accepted are included in the approved project scope.
3.Question: In your project, you use Product Analysis to translate project objectives into tangible deliverables and requirements. All the following tools are used for Product Analysis except:
1. Value Engineering
2. Value Analysis
3. Product Breakdown
4. Benefit/Cost Analysis

4.Question: Management by Objectives helps in all the following except:
1. Aligning project goals with organization goals
2. Aligning project goals with the goals of other subunits of the organization
3. Aligning project goals with the goals of better professional responsibility of team members
4. Aligning project goals with individual goals


5.Question: You are the project manager for a software project responsible for creating a software tool for your finance department. Once the project is completed, maintenance of the product:
1. Will not be part of the project life cycle
2. Will be included in project life cycle because the same resources will be used for maintaining the product as those who developed the product.
3. May be included in the project life cycle if determined by Management
4. Will become another project


6.Question: Your company is going through a financial crisis and has set a pre-defined budget to work with. For your project, a pre-defined budget will become a:
1. Risk
2. Assumption
3. Constraint
4. Stage point

7.Question: You are explaining the importance of Work Breakdown Structure (WBS) to your project team members. In this context, all the following statements about Work Breakdown Structure(WBS) are correct EXCEPT:
1. It is a hierarchical decomposition of work
2. Planned work contained in lowest level WBS components are also called WBS dictionaries
3. WBS subdivides the project work into smaller, more manageable pieces of work
4. WBS organizes and defines the total scope of work of the project

8.Question: In your project, a team member suggested the addition of a functionality to improve customer satisfaction. Your approach would be to:
1. Allow for the functionality because satisfying the customer is your objective.
2. Disallow for the new requirement, because it will be a change in scope, and the customer did not explicitly mention the requirement.
3. Make changes to the project plan to accommodate the new requirement
4. Ask the customer for additional funding for implementing the requirement

9.Question: Scope Verification is the process of obtaining stakeholder`s formal acceptance of the completed project scope and associated deliverables. In this context, which of the following statement relating to Scope Verification is correct?
1. Scope verification is similar to Quality Control.
2. Quality control is generally performed before scope verification, but these two processes may also be done in parallel
3. Scope Verification indicates the end of a project.
4. Scope Verification is the final sign-off from the sponsor and customer

10.Question: As a project manager, you are aware that project information can be presented using different kinds of breakdown structures. In this context, all the following statements are correct EXCEPT:
1. Resource Breakdown Structure provides hierarchically organized depiction of resources to be used on the project.
2. Bill of Materials presents a hierarchical tabulation of financial bills and other project financials
3. Risk Breakdown structure is a hierarchically organized depiction of the identified project risks arranged by risk category.
4. Organization Breakdown Structure provides a hierarchically organized depiction of the project organization.

11.Question: There has been a change to the scope of your project, which may adversely impact the project schedules and cost. You have updated the technical and planning documents - all the requested changes and recommended corrective action will now be processed through:
1. Impact Request Statements
2. Stakeholders who have been notified
3. Integrated Change Control process
4. Changes to the Risk Management Plan

12.Question: When you started creating a Work Breakdown Structure for your project, you soon realized that it was too complicated to be done on a single piece of paper. You then started using a Work Breakdown Structure numbering system to
1. Determine the complexity of the project
2. Determine the level at which individual WBS elements are found
3. Help in automating the WBS using appropriate software
4. Present justification for the project

13.Question: Which of the following statement related to Scope Verification and Quality Control is accurate?
1. Scope Verification is concerned with correctness of the work results while quality control is primarily concerned with acceptance of the work results
2. Scope Verification is concerned with acceptance of the work results while quality control is primarily concerned with correctness of the work results
3. Scope Verification is done only after changes are approved by the change control board
4. Both Scope Verification and Quality control are always done sequentially

14.Question: You are the Project Manager of a road construction project. Because of lack of funds, you are advised to terminate the project and document the extent and level of completion. This will be done as part of:
1. Scope Verification
2. Project Close-out
3. Project Termination process
4. Change Control process

15.Question: One of your tasks as a project manager is to prepare a Scope Statement for your project. The scope statement provides:
1. Authorization to the project manager to use organizational resources for project activities.
2. Documentation of how the project scope will be managed and how scope changes will be integrated into the project.
3. Definition for Work Breakdown structure
4. A documented basis for making future project decisions and for confirming or developing common understanding of the project scope among stakeholders.

16.Question: In your project, the project scope change control system defines the procedures by which the project scope and product scope can be changed. It includes:
1. Paperwork, tracking systems and approval levels necessary for authorizing the changes
2. Procedures to make changes to functional and physical characteristics of an item or system
3. Procedures for making changes to technical documents
4. Procedures to determine how change in project scope will impact other project parameters


17.Question: Your project`s product was accepted by the customer 2 weeks ago. However, recently the customer has complained that some of the product features are not as desired, and the product was not functioning properly. What should you do FIRST?
1. Ignore the customer since the product was already accepted by him
2. Review the customer`s test results when he started using the product
3. Review the scope verification process
4. Start working on rectifying the errors as suggested by the customer

18.Question: Your project involves manufacturing high-precision engine subassemblies for the shipping industry. You have to perform several activities such as measuring, examining, and verifying to determine whether work and deliverables meet requirements and product acceptance criteria. You would have to do several reviews, product reviews, audits and walkthroughs. These activities are carried out in which process?
1. Scope Verification
2. Quality Inspection
3. Scope Planning
4. Change Control process

19.Question: An environmental remediation project is able to reduce the costs by taking advantage of technology that was not available when the scope was originally defined. This is a change request as a result of:
1. A Value Adding Change
2. An error or omission in defining the scope of the project
3. An External Event
4. Implementing a contingency plan or workaround because of new technology


Question # : For a project to be successful, what is the primary requirement?


1 Customer Satisfaction
2 Exceeding Customer Requirements
3 Meeting the cost and schedule estimates
4 Satisfying the requirements of the project sponsor

Ans : 1
Justification: Customer Satisfaction is the primary criterion for measuring the project success. Gold plating i.e. exceeding customer expectations, cost or schedule estimates are not the most important parameters for successful completion of the project



Question # 10 : An environmental remediation project is able to reduce the costs by taking advantage of technology that was not available when the scope was originally defined. This is a change request as a result of:

1 A Value Adding Change
2 An error or omission in defining the scope of the project
3 An External Event
4 Implementing a contingency plan or workaround because of new technology

Ans: 1
Justification: Many change requests are the result of a value adding change (e.g. an environmental remediation project is able to reduce the costs by taking advantage of technology that was not available when the scope was originally defined).



20.Question: Your company is constructing a dam and your project (which is being performed under a contract) mandates that you should be paying compensation to any person displaced because of the project. What kind of constraint is this?
1. Social
2. Legal
3. Environmental
4. Humanity

21.Question: For a project to be successful, what is the primary requirement?
1. Customer Satisfaction
2. Exceeding Customer Requirements
3. Meeting the cost and schedule estimates
4. Satisfying the requirements of the project sponsor

22.Question: Projects are usually chartered and authorized external to the project organization by an enterprise, a government agency, a company, a program organization, or a portfolio organization as a result of any of the following EXCEPT:
1. Keeping the project team busy
2. Market Demand
3. Technological Advance
4. Legal requirement

23.Question: As a project manager, you are responsible for managing changes to the project scope. If during the end of the project, a customer wants to make a major change to the scope of work, you should:
1. Reject the change
2. Make the required change
3. Escalate to senior management
4. Let the customer know about the impact of the change

24.Question: After completing scope definition, the management has asked you to coordinate in creation of Work Breakdown Structures (WBS) for your project. What should you do FIRST?
1. Identify the deliverables and related work
2. Determine the constituent components of the WBS.
3. Assign responsibility for each task in the WBS.
4. Creat the cost and time estimates for each activity in the project.
25.Question: Your company uses discounted cash flow approach for project selection. So, a project in the company is approved for proceeding if:
1. Payback Period is 3 years or less
2. An internal rate of return of greater than 10% is available for the project
3. Gross Present Value of all inflows is greater than the Total Amount spent
4. Net Present Value of the project is positive

26.Question: Generally accepted methods for translating project objectives into tangible deliverables and requirements is also referred to as:
1. Product Analysis
2. Risk Measurement
3. Alternatives identification
4. Benefit/Cost Analysis

27.Question: While doing scope verification for your product, the customer points out that a particular deliverable done by one team member in your project is not as per technical specification provided. You review the project WBS and infer that the customer is correct. What should you do FIRST?
1. Put the particular requirement through the change control process
2. Call a meeting of your project team to discuss this requirement further
3. Escalate the issue to your project sponsor
4. Review the requirement and talk with the particular team member who implemented the requirement
28.Question: Defining and managing the project scope influences the project`s overall success. Organization`s culture, Infrastructure, Personnel Policies and Marketplace policies can affect how the project scope is managed. All these factors can be referred to as :
1. Organizational Process Assets
2. Templates, forms and standards
3. Internal and External Environment
4. Enterprise environmental factors

29.Question: Preparation of a detailed project scope statement is done as part of :
1. Scope Planning
2. WBS creation
3. Scope Elaboration
4. Scope Definition

30.Question: A project manager is in the process of doing scope verification with the customer. After scope verification, the project manager should:
1. Ensure proper project selection
2. Create Work Breakdown Structures
3. Ensure that customer accepts the project scope
4. Mitigate project risks

31.Question: You have created a WBS Dictionary which you can use to:
1. Verify that the deliverables being produced and accepted are included in the approved project scope
2. Determine whether work and deliverables meet requirements and product acceptance criteria
3. Influence the factors that create project scope changes and controlling the impact of those changes
4. Get acceptance of the project scope from the customer

32.Question: The causes of variances and the reasoning behind corrective action chosen should be included in :
1. Recommended corrective action
2. Project Management Plan
3. Scope Verification
4. Organizational Process Assets

33.Question: Your company is giving a sub-project to another company. The project manager of the company which gets the subproject should:
1. Use the WBS for the parent project
2. Create a more detailed WBS for the contracted work from the work package that was contracted out
3. Breakdown the WBS for the parent project to WBS packages
4. Use the WBS Dictionaries of the parent project to assign work

34.Question: You recently joined as the project manager of ABC Company. The outgoing project manager mentioned that of late, she had been facing several issues with new change requests. The customers were located in the same office and they interacted directly with the project team and at times, informally asked for some changes in the project`s product. If the changes were small, the project team members usually agreed to do the changes. The project manager found it difficult to prioritize activities and ensure that tasks are done as per schedule. The project had 50 team members and there was some discontent amongst them about the work they were supposed to do.

What should be your first priority in this project?
1. Create a detailed project scope statement
2. Align the project objectives with the organization goals
3. Ensure proper project scope control
4. Call a meeting of all the project stakeholders to determine and resolve any outstanding issues

35.Question: In Project Initiation, Expert Judgment will often be required to assess the inputs to the process. This can be provided by all the following except:
1. Professional and Technical associations
2. Competitors
3. Consultants
4. Units within the performing organization

36.Question: You have joined as the project manager of a $ 50 million project, which is highly complicated and involves more than 100 people. To successfully execute the project, you decide to break down the project into smaller manageable units. Which of the following Scope Management process will you use?
1. Initiation
2. Scope Planning
3. Scope Definition
4. Scope Verification

37.Question: Decomposition is the subdivision of project deliverables into smaller, more manageable components until the work and deliverables are defined at the work package level. This is a valuable tool for Scope Definition. However, decomposition may not be possible for a deliverable or subproject if:
1. The deliverable or subproject is very complicated
2. The deliverable or subproject is already being produced
3. The deliverable or subproject will be accomplished after a very long time (i.e. far into the future)
4. None of the above : Decomposition of deliverables is always possible
38.Question: Some members of your project team would like to wait until deliverables are clarified so that the details of the WBS can be developed. This is also referred to as :
1. Procrastination
2. Delaying tactics
3. Futuristic Planning
4. Rolling Wave Planning

39.Question: A project was terminated early because of funding related issues. The project manager met the customer to establish and document the level and extent of project completion. What tool should be used for the purpose?
1. Performance Measurement
2. Scope change control system
3. Inspection
4. Earned Value
40.Question: Defining and managing the project scope influences the project`s overall success. Each project requires a careful balance of tools, data sources, methodologies, processes and procedure, and other factors to ensure that the effort expended on scoping activities is commensurate with the project`s size, complexity and importance.

For example, a critical project could merit formal, thorough, and time-intensive scoping activities, while a routine project could require substantially less documentation and scrutiny. The project management team documents these scope management decisions in the project scope management plan. The project scope management plan is a planning tool describing how the team will define the project scope, develop the detailed project scope statement, and control the project.

The development of the project scope management plan and the detailing of the project scope begin with all the following EXCEPT:
1. Analysis of information contained in the project charter
2. List of approved Change Requests
3. Historical information contained in Organizational Process Assets.
4. Any relevant enterprise environmental factors

41.Question: As a project manager, you are interested in creating a detailed project scope statement to clearly define what work will be performed and what work is going to be excluded. The detailed project scope statement would include all following documents EXCEPT?
1. Project Objectives
2. Work Breakdown Structures
3. Project Boundaries
4. Project Assumptions and Constraints

42.Question: As a project manager, you are creating a document that describes the conditions or capabilities that must be possessed by the deliverables of the project to satisfy a contract, standard, specification, or other formally imposed documents. This document will also be referred to as:
1. Product scope description
2. Project Requirements
3. Product Acceptance criteria
4. Project Objectives
43.Question: All the following statements about project assumptions in the project scope statement are correct EXCEPT:
1. It lists potential impact of assumptions if the assumptions are false
2. Assumptions are frequently identified, documented and validated as part of the planning process
3. Assumptions in the detailed project scope statement are typically less numerous than the assumptions listed in the project charter
4. Assumptions in the detailed project scope statement are typically more detailed than the assumptions listed in the project charter

44.Question: In your organization, WBS templates are extensively used for all the following reasons EXCEPT:
1. Most projects within a given organization will have the same or similar project life cycle
2. Most projects within a given organization will have the same or similar deliverables required from each phase
3. Most projects will resemble another prior project to some extent.
4. Most projects within a given organization will have similar stakeholders

45.Question: Your Management is evaluating a project which requires an investment of $ 500,000. The expected inflow is $ 100,000 for 1st year, and $ 300,000 for every year after that. What is the payback period?
1. 2 years
2. 2 years, 4 months
3. 3 years
4. Cannot be determined because Discount Rate is not specified

46.Question: All the following statements about IRR (Internal Rate of Return) and NPV (Net Present Value) are correct EXCEPT:
1. Net Present Value is difference between all present value of all inflows and present value of all outflows
2. The prevailing market rate is used for Net Present Value Calculations
3. Internal Rate of Return is the discount rate when Net Present Value = 0
4. While selecting projects, it is preferable to select projects with a higher IRR
47.Question: A well-constructed Scope Statement can provide all the following benefits EXCEPT:
1. Provide a documented basis for making future project decisions
2. Develop common understanding of project scope among stakeholders
3. Provide knowledge of project justification, deliverables and objectives
4. Provide a basis for time and cost estimates
48.Question: The process of obtaining formal acceptance of the project scope by stakeholders is also referred to as:
1. Scope Justification
2. Scope Verification
3. Scope Definition
4. Scope Planning

49.Question: You are the project manager for an initiative aimed at releasing a new product in the market. But because of Government Regulation, you will have to make some changes to the project scope and the WBS. Any approved modifications to the contents of the scope statement should be done through:
1. Scope Management Plan Updates
2. Work Breakdown Structure
3. Project Plan
4. Project Charter

50.Question: You are managing a complicated software development project with several deliverables. To be effective, and to be alert of potential future problems, you monitor interim deliverables i.e. which deliverables have been completed and which have not. This information is available to you through:
1. Revisions to Work Breakdown Structure
2. Project Baseline changes
3. Performance Reports
4. Earned Value Techniques

51.Question: In your project, you are subdividing major project deliverables into smaller, more manageable components. This will be done as part of :
1. Create WBS
2. Scope Verification
3. Work Authorization System
4. Product Analysis

52.Question: Your project is very critical for the company and must be completed within 6 months. The project charter has been signed, but Scope Statement is not yet prepared. Management asks you to go ahead with the project without the scope statement being approved. What should you do? (SELECT BEST ANSWER)
1. Refuse to work on the project because management is not following standard Project Management Practices
2. Since time is of essence, you should start the project with the inputs from project charter
3. Meet the Management and mention the problems you will face without a Scope Statement
4. Escalate the issue to the project sponsor and issue a Risk Memo
53.Question: You are doing a project under contract, where you are supposed to create an anti-virus software product for the customer in 10 months. You follow the software development life-cycle which includes Analysis, high level design, low level design, coding, testing and rollout, with a deliverable at end of each phase. Your customer has defined the scope very well, and said that they would review your product after 10 months. In this case, you should:
1. Insist that the customer verifies the deliverables at end of each phase
2. Ask your Senior Management to review the deliverables at end of each phase to ensure it satisfies customer requirements
3. Complete building the product as per specifications and provide completed product to customer as requested.
4. Provide project deliverables to the customer at the end of each phase even if the customer may not review them

54.Question: Items at the lowest level of a Work Breakdown Structure are also called:
1. Work Packages
2. WBS Dictionaries
3. Work Components
4. WBS, Work Components, Work Packages or WBS Dictionaries - depending on the context in which the term is used

55.Question: Inspection includes activities such as measuring, examining, and testing undertaken to determine whether results conform to requirements. Inspections can also be called all the following EXCEPT:
1. Product Reviews
2. Audits
3. Walk-throughs
4. Stage-gates

56.Question: Project scope management includes the processes required to ensure that the project includes all the work required, and only the work required, to complete the project successfully. In this context, project charter plays a very important role because it:
1. Provides list of project deliverables
2. Authorizes the project
3. Provides deliverable oriented grouping of work components
4. Describes the project objectives i.e. quantifiable criteria that must be met for the project to be considered successful

57.Question: Scope verification is the process of obtaining formal acceptance of the project scope by the stakeholders (sponsors, clients, customers etc). Scope verification is a part of :
1. Planning
2. Executing
3. Monitoring and Controlling
4. Initiating
58.Question: You are the project manager of a software company which is involved with creating an anti-virus software product. You are in the execution phase of the project when you realize that there was an omission in defining the scope of the project. What should you do?
1. Issue a Change Request
2. Take Corrective Action
3. Add the requirements to your product and continue with execution
4. Do rebaselining of project plan

59.Question: In your project, you use configuration management to record and report the change and its implementation status. In this context, you are using change control as a technique for:
1. Performance Measurement
2. Integrated Change Control
3. Change Control System
4. Scope Definition

60.Question: Your project was terminated early because of funding problems. You will use Scope Verification to:
1. Verify correctness of the work results produced
2. Determine project performance till date
3. Document extent of completion
4. Create lessons learned documentation

61.Question: A baseline is the approved time-phased plan (for a project, a WBS, a work package, or a schedule activity), plus or minus approved project scope, cost, schedule and technical changes. In this context, any modification to the agreed project scope baseline is also referred to as:
1. Approved change request
2. Performance report
3. Rebaselining
4. Baselining

62.Question: For your project, you have defined the project scope statement, WBS and WBS Dictionary. This can help you in defining:
1. Scope Baseline
2. Product Scope
3. Both Scope Baseline and Product Scope
4. Project scope statement

63.Question: The procedures by which project and product scope can be changed are defined in:
1. Change Control System
2. Variance Analysis
3. Project baseline
4. Project files

64.Question: In your project, you are now interested in determining the cause of variance relative to the scope baseline and deciding whether corrective action is required. You should use:
1. Configuration Management System
2. Variance Analysis
3. Replanning
4. Earned Value Spreadsheets

65.Question: Project Scope control is concerned with influencing the factors that create project scope changes and controlling the impact of those changes. Which of the following is an input required for Project Scope Control?
1. Organizational Process Assets (updates)
2. Recommended Corrective Action
3. Requested Changes
4. Performance Reports

66.Question: You would like to use decomposition for subdivision of project deliverables into smaller, more manageable components until the work and deliverables are defined to the work package level. All the following statements about Decomposition are correct EXCEPT:
1. All deliverables have similar levels of decomposition
2. Project team needs to seek a balance between too little and too much in the level of WBS planning detail.
3. Decomposition of the upper level WBS components requires subdividing the work for each of the deliverable or subprojects into its fundamental components
4. Decomposition is done as part of "Create WBS" process

67.Question: As a project manager, you must formalize acceptance of the project scope and keep the project focused on the business need that it was undertaken to address. This should be done:
1. At the beginning of the project
2. At the end of the project
3. When required by the Business Sponsor
4. After each phase of the project

ANSWERS:

1. Justification: WBS Dictionary : For each WBS component, the WBS dictionary includes a code of account identifier, a statement of work, responsible organization and a list of schedule milestones.

Reference: PMBOK Third Edition, Page Number: 117

Ans: 2


2. Justification: Choice 1 refers to Resource Breakdown Structure (Page 117), Choice 2 refers to Inspection (Page 119), Choice 3 refers to Performance Reports (Page 120);

WBS Dictionary is a component of the detailed project scope definition, and is used to verify that the deliverables being produced and accepted are included in the approved project scope

Reference: PMBOK Third Edition, Page Number: 118

Ans: 4



3. Justification: Product analysis includes techniques such as product breakdown, systems analysis, systems engineering, value engineering, value analysis and functional analysis

Reference: PMBOK Third Edition , Page Number: 110

Ans: 4


4. Justification: Management by Objectives is a systems approach for aligning project goals with organizational goals, project goals with the goals of other subunits of the organization, and project goals with individual goals.

Reference: Project Management - A Systems Approach to Planning, Scheduling and Controlling, Page Number: 381

Ans: 3


5. Justification: Projects and operations differ primarily in that operations are ongoing and repetitive, while projects are temporary and unique

Reference: PMBOK Third Edition, Page Number: 6

comments: Maintenance is an ongoing activity and should never be part of any project

Ans: 1


6. Justification: Project Constraints: ... a predefined budget or any imposed dates (schedule milestones) that are issued by the customer or performing organization

Reference: PMBOK Third Edition, Page Number: 111

Ans: 3


7. Justification: The planned work contained within the lowest-level WBS components, which are also called work packages, can be scheduled, cost-estimated, monitored and controlled.

Reference: PMBOK Third Edition, Page Number: 112

Ans: 2


8. Justification: Project Scope Management includes the processes required to ensure that the project includes all the work required, and only the work required, to complete the project successfully. It is primarily concerned with defining and controlling what is or is not included in the project.

Please note that the best alternative if a stakeholder requests additional features is to discuss within your group and with the customer before making a final decision. Since these options are not available, the next best option is to ensure that you are preventing gold plating i.e. not building a requirement which was not explicitly stated in the project scope.

Reference: PMBOK Third Edition, Page Number: 103

comments: A project must be very careful to prevent any "gold plating" i.e addition of any new requirements which have not been asked for by the customers

Ans: 2


9. Justification: Quality control is generally performed before scope verification, but these two processes can be performed in parallel

Reference: PMBOK Third Edition, Page Number: 118

Ans: 2


10. Justification: Bill of Materials (BOM): Presents a hierarchical tabulation of the physical assemblies, subassemblies and components needed to fabricate a manufactured product.

Reference: PMBOK Third Edition, Page Number: 117

Ans: 2


11. Justification: Scope control assures all required changes and recommended corrective actions are processed through the project integrated Change Control Process.

Reference: PMBOK Third Edition, Page Number: 119

Ans: 3


12. Justification: Each WBS component, including work packages and control accounts within a WBS, is generally assigned a unique identifier from a code of accounts. These identifiers provide a structure for hierarchical summation of costs, schedule and resource information.

Reference: PMBOK Third Edition, Page Number: 117

comments: The items at the lowest level of the WBS may be referred to as work packages, especially in organizations that follow earned value management practices. These work packages may, in turn, be further decomposed in a subproject work breakdown structure. WBS numbering system determines the level at which individual WBS elements are found

Ans: 2


13. Justification: Scope Verification differs from quality control in that scope verification is primarily concerned with acceptance of the deliverables, while quality control is primarily concerned with meeting the quality requirements (correctness) specified for the deliverables.

Reference: PMBOK Third Edition, Page Number: 118

Ans: 2


14. Justification: If the project is terminated early, the scope verification process should establish and document the level and extent of completion.

Reference: PMBOK Third Edition, Page Number: 118

Ans: 1


15. Justification: Project Scope Statement: ... provides a documented basis for making future decisions or developing a common understanding of the project scope among the stakeholders.

Reference: PMBOK Third Edition, Page Number: 370

Ans: 4


16. Justification: Scope Change Control system includes the paperwork, tracking systems and approval levels necessary for authorizing the changes.

Reference: PMBOK Third Edition, Page Number: 121

Ans: 1


17. Justification: Scope verification is the process of obtaining the stakeholder`s formal acceptance of the completed project scope and associated deliverables. Verifying the project scope includes reviewing deliverables to ensure that each is completed satisfactorily.
Reference: PMBOK Third Edition Page 118

study notes: Option 1: Ignoring the customer is never recommended since they are one of the most important stakeholders in your project
Option 2: You cannot review the customer`s test results since you may not have access to it, and the customer may not be willing to give it to you. This may be done at a later stage after you have yourself reviewed your scope verification process
Option 3: Before rectifying the errors, you must understand clearly whether all the deliverables were delivered satisfactorily

Ans: 3


18. Justification: Inspection(which is a Tool for Scope Verification) includes activities such as measuring, examining and testing undertaken to determine whether results confirm to requirements. Inspections are variously called reviews, product reviews, audits and walk-throughs.

Reference: PMBOK Third Edition, Page Number: 119

Ans: 1


19. Justification: Many change requests are the result of a value adding change (e.g. an environmental remediation project is able to reduce the costs by taking advantage of technology that was not available when the scope was originally defined).

Ans: 1


20. Ans: 2
Justification: When a project is performed under a contract, contractual provisions will generally be constraints.

Reference: PMBOK Third Edition, Page Number: 111

comments: Anything done under a contract becomes a legal constraint



21. Ans: 1
Justification: Customer Satisfaction is the primary criterion for measuring the project success. Gold plating i.e. exceeding customer expectations, cost or schedule estimates are not the most important parameters for successful completion of the project


22. Ans: 1
Justification:
Reference: PMBOK Third Edition, Page Number: 81
comments: Keeping the project team busy is not an appropriate reason to initiate a project


23. Ans: 4
Justification: If there is a major change to the project, the Project Manager should try to influence the change to minimize the impact the project. Usually the project manager is advised to do the following:

1. Evaluate the impact of the change within the team
2. Let the customer(or person requesting the change) know about the impacts of the change
3. If changes is required, then open a change control and get it approved - definitely inform the management and the change control board about the impact of the changes
4. If changes are approved by the change control board, then make the appropriate changes in the project plan


24. Ans: 1
Justification: Decomposition of the total project work generally involves the following activities:

Identifying the deliverables and related work.

Reference: PMBOK Third Edition, Page Number: 115



25. Ans: 4
Justification: In a discounted cash flow approach,
Net Present Value = Net present value of all Outflows - Net Present Value of all Inflows (discounted by a percentage called the required rate of return).

Net Present Value of the project should be positive for the project to be approved.


26. Ans: 1
Justification: Product Analysis: Each application area has one or more generally accepted methods for translating project objectives into tangible deliverables and requirements.

Reference: PMBOK Third Edition, Page Number: 110


27. Ans: 4
Justification: The best option is to first review the requirement with the particular team member who implemented the requirement. The team member may not have done the work properly or there might have been some lack of clarity in defining the requirement in the WBS.

Option 1: This should be done only after the requirement has been evaluated with the team member
Option 2: There is no need to call a meeting of all team members - it is preferable to discuss with the person who has actually implemented the requirement
Option 3: It is premature to escalate the issue to the project sponsor. First, we should evaluate what went wrong and why it went wrong.



28. Ans: 4
Justification: Enterprise Environmental factors include items such as organization`s culture, infrastructure, tools, human resources, personnel policies, and marketplace conditions that could affect how project scope is managed.

Reference: PMBOK Third Edition, Page Number: 107


29. Ans: 4
Justification: Scope definition: The preparation of a detailed project scope statement ....

Reference: PMBOK Third Edition, Page Number: 109
Also, please refer to PMBOK Page 109, Figure 5-4


30. Ans: 3
Justification: Scope Verification is the process of obtaining the stakeholders` formal acceptance of the completed project scope and associated deliverables.

Reference: PMBOK Third Edition, Page Number: 118

notes: It is very important for the project manager to ensure that the customer accepts the project scope after scope verification process.


31. Ans: 1
Justification: The WBS Dictionary is a component of the detailed project scope definition, and is used to verify that the deliverables being produced and accepted are included in the approved project scope.

Reference: PMBOK Third Edition, Page Number: 118


32. Ans: 4
Justification: Organizational Process Assets(Updates): The causes of variances, the reasoning behind the corrective action chosen and other types of lessons learned from project scope change control are documented and updated in the historical database of the organizational process assets.

Reference: PMBOK Third Edition, Page Number: 122


33. Ans: 2
Justification: The items at the lowest level of the WBS may be referred to as work packages, especially in organizations that follow Earned Value Management practices. These work packages may in turn be decomposed in a subproject work break-down structure. Generally this type of approach is used when the project manager is assigning a scope of work to another organization, and this other organization must plan and manage the scope of work at a more detailed level than the project manager in the main project.


34. Ans: 3
Justification: Project scope control is concerned with influencing the factors that create project scope changes and controlling the impact of those changes. Scope control assures all requested changes and recommended corrective actions are processed through the project integrated change control process. Project scope control is also used to manage the actual changes when they occur and is integrated with the other control processes. Uncontrolled changes are often referred to as project scope creep.
Reference: PMBOK Third Edition Page 119

notes: Option 1: The project scope statement should already be prepared since the project is in execution stage
Option 2: Aligning the project objectives with the organization goals happens in initial stages of the project i.e. when project charter is being created
Option 3: This is the correct answer. Usually, if there is no proper project scope control, there might be scope creep, reprioritization of activities and discontent among team members who do not know what each person is supposed to do
Option 4: Calling a meeting will not resolve the outstanding issues related to scope creep and not having proper project scope control


35. Ans: 2
Justification: Expert Judgment is available from :

- Other units within the organization
- Consultants
- Stakeholders, including customers or sponsors
- Professional and technical associations
- Industry Groups

Reference: PMBOK Third Edition, Page Number: 86
comments: Competitors are not a reliable sources for providing accurate expert judgment about the project.


36. Ans: 3
Justification: Breaking down a project into smaller manageable units is also called Decomposition. This happens in Scope Definition Phase.

Reference: PMBOK Third Edition, Page Number: 114


37. Ans: 3
Justification: Decomposition may not be possible for a deliverable or subproject that will be accomplished far into the future.

Reference: PMBOK Third Edition, Page Number: 114



38. Ans: 4
Justification: The project management team usually waits until the deliverable or subproject is clarified so the details of the WBS can be developed. This technique is sometimes referred to as Rolling Wave Planning

Reference: PMBOK Third Edition, Page Number:114


39. Ans: 3
Justification: Scope Verification:... If the project is terminated early, the project scope verification process should establish and document the level and extent of completion. A tool used for project scope verification is "Inspection". Also, please refer to Figure 5-9

Reference: PMBOK Third Edition, Page Number: 118


40. Ans: 2
Justification: The development of project scope management plan and the detailing of the project scope begin with the analysis of information contained in the project charter, the preliminary project scope statement, the latest approved version of the project management plan, historical information contained in the organizational process assets, and any relevant enterprise environmental factors

Reference: PMBOK Third Edition, Page Number: 107

comments: List of approved change requests is not an input to Scope Planning process (which has been described in the question)


41. Ans: 2
Justification: Project Objectives, Project Boundaries, Project Assumptions and Constraints are included in the Project Scope Statement. However, WBS is created after the Scope Definition Phase (when the project scope statement is created).

Reference: PMBOK Third Edition, Page Number: 111, 112


42. Ans: 2
Justification: Project Requirements: Describes the conditions or capabilities that must be met or possessed by the deliverables of the project to satisfy a contract, standard, specification, or other formally imposed documents.

Reference: PMBOK Third Edition, Page Number: 111



43. Ans: 3
Justification: The assumptions listed in the detailed project scope statement are typically more numerous and more detailed than the assumptions listed in the project charter.

Reference: PMBOK Third Edition, Page Number: 111

comments: Assumptions are progressively elaborated (and hence become more detailed and numerous) as the project progresses.


44. Ans: 4
Justification: WBS from a previous project can often be used as a template for a new project, since some projects will resemble another prior project to some extent. For example, most projects within a given organization will have the same or similar project life cycles, and, therefore, have the same or similar deliverables required from each phase

Reference: PMBOK Third Edition, Page Number: 113


45. Ans: 2
Justification: Payback Period = Number of years required for an organization to recapture an initial investment

=$ 100,000 (1 year) + $ 300,000(2nd year) + $ 100,000(4 months, 3rd year)
=$500,000

So, payback period = 2 years, 4 months
Reference: pmstudy.com notes as mentioned above


46. Ans: 2
Justification: Present Value is the future value of a payment discounted at a discount rate for the delay in payment. This rate is also called the "Cost of Capital"

Reference:


47. Ans: 4
Justification: Work Breakdown Structure (which is an output from Create WBS process) helps in providng a basis for time and cost estimates.

All the remaining are benefits from having a well-constructed scope statement



48. Ans: 2
Justification: Scope Verification is the process of obtaining the stakeholder`s formal acceptance of the completed project scope and associated deliverables

Reference: PMBOK Third Edition, Page Number: 118


49. Ans: 1
Justification: Project Scope Management Plan (updates) : If approved change requests result from the Create WBS process, then the project scope management plan may need to be updated to include approved changes.

Reference: PMBOK Third Edition, Page Number: 118


50. Ans: 3
Justification: Performance Reports provide information on project work performance, such as interim deliverables that have been completed.

Reference: PMBOK Third Edition, Page Number: 120


51. Ans: 1
Justification: Decomposition is the subdivision of project deliverables into smaller, more manageable components until the work and deliverables are defined to the work package level. (Decomposition is done as part of Create WBS process)

Reference: PMBOK Third Edition, Page Number: 114


52. Ans: 3
Justification: Without the scope statement, you do not have good understanding of Project Justification, Product, Project Deliverables and Project Objectives. Without completing Scope Statement, you do not have all the inputs for Scope Definition and for creation of Work Breakdown Structure. So, the best option is to Meet the Management and talk to them about the problems faced if there is no Scope Statement. So, Choice 3 is the "BEST AVAILABLE ALTERNATIVE"

* Choice 1 is an Extreme Step and is not recommended
* Choice 2 will cause problems e.g. you will not be able to create a WBS without a list of deliverables which is available in Scope Statement.
* Choice 4 is an Extreme Measure and is not recommended



53. Ans: 1
Justification: Scope Verification includes supporting documentation received from the customer or sponsor acknowledging stakeholder acceptance of the project`s deliverables.

Reference: PMBOK Third Edition, Page Number: 119
comments: Please note that it is Very Important to ensure that Customer does formal Scope Verification after each project phase or major project deliverable. Otherwise, there is a very good possibility that the project will not meet the customer requirements.


54. Ans: 1
Justification: ... lowest level WBS components - which are also called work packages ...
Reference: PMBOK Third Edition, Page Number: 112


55. Ans: 4
Justification: Inspections are variously called reviews, product reviews, audits and walk-throughs.
Reference: PMBOK Third Edition, Page Number: 119


56. Ans: 2
Justification: Project Charter formally authorizes the project
Reference: PMBOK Third Edition, Page Number: 76
comments: Option 1 and Option 4 refer to benefits of a Scope Statement, Option 3 refers to benefits of a Work Breakdown Structure


57. Ans: 3
Justification: Scope Verification is a part of Monitoring and Controlling Process Group. (Figure 3-9)
Reference: PMBOK Third Edition, Page Number: 60



58. Ans: 1
Justification: Approved change requests can cause a change to the project scope, project quality, estimated costs or project schedule. Changes are often identified and approved while the work of the project is ongoing.
Reference: PMBOK Third Edition, Page Number: 109
comments:
* Option 2: Corrective Action is anything done to bring expected future project performance in line with the project plan - it is an output from Scope Change Control and could be a result of a change request
# Option 3: Since there is a change in scope, it may require additional funding, change in project schedule etc. So, you should issue a change request - not add the requirement to the project
Option 4: Rebaselining is required if cost or schedule delays are so severe that the baseline has to be changed to provide realistic data to measure performance.


59. Ans: 2
Justification: Configuration Management is a subsystem of the overall project management information system (which is a tool used for Integrated Change Control). The system includes the process for submitting proposed changes, tracking systems for reviewing and approving proposed changes ...

Reference: PMBOK Third Edition, Page Number: 90, 99


60. Ans: 3
Justification: If the project is terminated early, the project scope verification process should establish and document the level and extent of completion.

Reference: PMBOK Third Edition, Page Number: 118


61. Ans: 1
Justification: An approved change request impacting project scope is any modification to the agreed upon project scope baseline, as defined by the approved project scope statement, WBS and WBS Dictionary

Reference: PMBOK Third Edition, Page Number: 120


62. Ans: 3
Justification: The project scope statement, along with its associated WBS and WBS Dictionary defines the project`s scope baseline and product scope.

Reference: PMBOK Third Edition, Page Number: 120


63. Ans: 1
Justification: A project scope change control system, documented in the project scope management plan, defines the procedures by which the project scope and product scope can be changed.

Reference: PMBOK Third Edition, Page Number: 121


64. Ans: 2
Justification: Variance Analysis: Project performance measurements are used to assess the magnitude of variation. Important aspects of project scope control include determining the cause of variance relative to the scope baseline and deciding whether corrective action is required.

Reference: PMBOK Third Edition, Page Number: 121


65. Ans: 4
Justification: Figure 5-10 ; Performance Reports are the inputs; all the remaining are outputs from Scope Control Process.
Reference: PMBOK Third Edition, Page Number: 120


66. Ans: 1
Justification: Decomposition: ... Different deliverables can have different levels of decomposition. To arrive at a manageable work effort (i.e. a work package), the work for some deliverables needs to be decomposed only to the next level, while others need more levels of decomposition.

Reference: PMBOK Third Edition, Page Number: 114


67. Justification: Scope Verification deals with formalizing acceptance of the project scope. This should be done at the end of each phase

Ans: 4

2 comments:

Anonymous said...

VERY WELL WRITTEN AND BALANCED QUESTIONS

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