CHAPTER 5:PROJECT INTEGRATION MANAGEMENT

1.Question: In your project, you are creating a project management plan which will become the primary source of information for how the project will be planned, executed, monitored and controlled, and closed. So, you are defining, preparing, integrating and coordinating all the subsidiary plans to get a comprehensive project management plan. In this context, which of the following statements about a Project Plan is inaccurate?
1. Project Management plan content will vary depending on the application area and complexity of the project.
2. Project plan includes several other subsidiary plans
3. Project plan can change over time as more information becomes available - the plan is updated and revised through the Integrated Change Control process
4. The project management plan documents the collection of outputs of the execution processes of the Execution Process Group

2.Question: You are defining your project and what needs to be accomplished in the project. This should be ideally documented in the:
1. Project Scope Statement
2. Project Plan
3. Work Breakdown Structure
4. Lessons Learned documentation

3.Question: In your project, you are in the process of defining the project scope. You will be using all the following tools EXCEPT:
1. Project Management Methodology - to aid in developing and controlling the changes to the preliminary project plan
2. Project Management Information System - to support generation of a preliminary project scope statement
3. Expert Judgment - to determine the details to be included in the preliminary scope statement
4. Earned Value Technique - to measure performance of the project as it moves from project initiation through project closure.

4.Question: In your project, you want to monitor and control project processes associated with initiating, planning, executing and closing. This will help you take corrective or preventive action to control project performance. In this context, what should you do first?
1. Review all project forecasts
2. Detail all the activities of project team members involved in executing administrative closure for the project
3. Review the project management plan and work performance information for your project
4. Manage Project Risks

5.Question: You have created a collection of formal documented procedures that define how project deliverables will be documented, changed and approved. This can also be referred to as:
1. Project Management Methodology
2. Configuration Management System
3. Change Control System
4. Scope Definition document
6.Question: You are the project manager of a project which has the objective of producing bearings with accuracy level of .002 mm and as per Six Sigma specifications used in your company. You have been asked to create documents which can help you apply technical and administrative direction to audit the bearings and ensure that they conform to requirements. You should use a:
1. Configuration Management System
2. Control Management System
3. Quality Verification Documentation
4. Project Management Plan

7.Question: Even though you are a Project Manager in a pharmaceutical company, you have worked as a scientist in the industry for several years. Your subordinates look up to you for guidance and advice. The power that you have over your subordinates is:
1. Legitimate
2. Expert
3. Referent
4. Reward

8.Question: You are the Project Manager responsible for developing a software application based on customer requirements. As the customer requirements keep changing frequently, what tool can you use for doing Integrated Change Control of your project?
1. Additional Planning
2. Project Selection Methods
3. Project Management Information System
4. Corrective Action

9.Question: In your project, you are performing several actions to execute the project management plan to accomplish the work defined in the project scope statement. You will be involved with (choose the best answer)
1. taking corrective or preventive action to control the project performance
2. settling or closing any contract agreement established for the project
3. creating a document that will formally authorize the project
4. collecting work performance information about the completion status of the deliverables and what has been accomplished

10.Question: A project manager wants to create a project plan. You tell him that the project plan should include:
1. Project management methodology, project management information system, and expert judgment
2. Deliverables, requested changes and implemented change requests
3. Project files and historical information
4. List of milestones, Cost and Schedule Baselines, how changes will be monitored and controlled

11.Question: You are the project manager of a pharmaceutical company responsible for releasing of a new drug in the market. While managing the project, you have created a lot of documentation e.g. project management plan, risk registers, cost schedule and quality baselines etc. All these documents should be stored in:
1. Formal Acceptance Documents
2. Project Files
3. Project Closure Documents, or Historical Information
4. Scope Documentation

12.Question: You are managing a contract which has outsourced software development for microprocessor design to a vendor. Since this field is rapidly evolving, you know that you should be able to manage changes to the contract. The paperwork, tracking systems, and approval levels for authorizing changes should be documented in:
1. Contract Change Control System
2. Inspections and Audits
3. Performance Reporting
4. Several systems including Records Management, Claims Administration System, Performance Reporting System etc.

13.Question: You are the Project Manager for a company doing research on alternative fuels for automobiles. In your project, which of the following is a valid assumption:
1. Cost of the project is $ 5 Million
2. The project scope is to develop alternative fuels only for automobile vehicles weighing less than 10 tons.
3. Gasoline fuels will become very expensive and less readily available after 10 years
4. The project has to be completed within 2 years

14.Question: Being a diligent project manager, you always measure the performance of your project (from initiation through closure). This helps you determine any schedule, cost or budget overruns and take appropriate and timely corrective action. At times, this may also result in your project being cancelled. The tool you frequently use is:
1. Earned Value
2. PMIS
3. PERT/CPM
4. Performance Measurement Hypothesis

15.Question: You are the Project Manager for a construction project and there are 121 people reporting to you. Your job requires that you sanction work to others and ensure that the work is done at the right time. The tool you use is:
1. Work Breakdown Structure
2. Work Authorization System
3. PERT/CPM/Network Diagrams
4. WBS Dictionaries
16.Question: The Director (Information Systems) in your company is in the process of creating a project charter to formally authorize a new project in your company. In this context, what should she do FIRST?
1. Review the preliminary project scope statement
2. Identify a project manager for the project
3. Use earned value technique
4. Integrate the work of the project with the ongoing operations of the performing organization.

17.Question: A project Manager has to manage conflict in an organization. All the following could be sources of conflict in an organization except:
1. Weak Matrix Structure with multiple managers to report to.
2. Low position in the organization hierarchy
3. Roles that are not well defined.
4. Work pressure and high stress.

18.Question: Managing risks and documenting them is very important in project planning process. You are in the process of defining key risks, including constraints and assumptions, and planned responses and contingencies (where appropriate). These details will be included in the: (choose the best answer)
1. Project Plan
2. Project Baseline
3. Risk response plan
4. Risk Baseline

19.Question: All the following are true about Project Plan Execution except:
1. Vast majority of the project budget will be expended in Project Plan Execution
2. Project Manager and her team implement the planned methods and standards
3. Project Manager and her team settle and close any contract agreement
4. Project Manager and her team manage risks and implement risk response activities

20.Question: A restriction (e.g. limited budget) that affects the performance of the project is also called a(an):
1. Constraint
2. Assumption
3. Kill point
4. Risk

21.Question: You are the Project Manager for an aircraft manufacturing company developing a new range of supersonic fighter planes. Since government funding is essential for your project, you hire a lobbying firm to get Government support for funding your project. This is an example of:
1. Integrated Change Control
2. Risk Management
3. Cost Management
4. Project Planning Methodology

22.Question: Performance reporting involves collecting and disseminating performance information to provide stakeholders with information about how resources are being used to achieve project objectives. So, performance reports provide information about all the following except:
1. Past project performance
2. Current project progress
3. Forecasting potential issues that may cause problems in the future
4. Risks related to not meeting Project Quality

23.Question: The organization of the project is very important for successful implementation. Which factor does not have an impact of design of the project organization?
1. Environmental Forces
2. Schedule Limitations
3. Strategic Choices
4. Technological Factors

24.Question: As the Project Manager of an IT project, you are in the process of creating the project plan. You have been looking at information related to similar projects and have reviewed the preliminary project scope statement. What Tools will you use to define the project plan?
1. General Management Skills, Product skills and knowledge, Work Authorization System
2. Status review meetings and Organization Procedures
3. Project Planning methodology, Project Management Information System and Expert Judgment
4. Risk management techniques, Project selection techniques

25.Question: In the process of Directing and Managing Project execution, your project team may be requesting changes to expand or modify project scope, to modify policies or procedures or to modify project cost or budget. Requests for a change can be all the following EXCEPT:
1. Direct or indirect
2. Externally or internally initiated
3. Validated or not validated
4. Optional or legally mandated

26.Question: Project integration management includes the processes and activities needed to identify, define, combine, unify and coordinate the various processes and project management activities. For successful project integration management, you should definitely have : (select the best option)
1. a strong matrix organization structure in your company
2. a good communication management plan
3. good project selection techniques
4. positive stakeholders who support the project

27.Question: A project manager must update which document (or collection of documents) over a period of time?
1. Performance Measurement Baselines
2. Change Control Docs
3. Project Scope Statement
4. Project Plan

28.Question: In the contract for your project, the time schedules and deliverables in each phase are clearly specified. From a project perspective, this is a(an) :
1. Risk
2. Assumption
3. Constraint
4. Issue

29.Question: While doing quality inspection, few defects were identified in the product. After rectifying the defects, the repaired items were reinspected and accepted. Subsequently, a notification was issued, which can also be referred to as:
1. Validated Defect Repair
2. Product Acceptance
3. Quality Audit
4. Approved Change Request

30.Question: A change in schedule for your project has resulted in increase in cost and risk. It has also impacted your Resource plan. To co-ordinate changes across knowledge areas, you will need:
1. Change Control System
2. Integrated Change Control
3. Change Requests
4. Changes to Project Plan Baselines

31.Question: You are the project manager of a civil construction company involved with building houses. In your project, you often use Work Breakdown Structures (WBS) from your previous projects as templates. A Work Breakdown Structure can be used for all the following except:
1. Tracking project performance against cost and schedule
2. Creating a network diagram, with task dependencies
3. Creating a project schedule
4. Assigning resources to work on different work elements

32.Question: You are the Project Manager for a construction company responsible for developing an estate. During implementation time, you spend some time with your team monitoring and controlling the work being done by them. You will require all the following tools except:
1. Expert Judgment
2. Project selection methods
3. Earned Value
4. Project Management Information System

33.Question: You are in the process of creating a project plan for the launch of a new drug. While creating the plan, your finance manager provided some insights about marketing the new drug that was very beneficial to you. This shows that:
1. Every stakeholder has skills and knowledge that can be used in developing the project plan.
2. Finance managers usually have good knowledge about marketing activities
3. Finance managers should always be involved when creating a project plan
4. Finance managers and project managers should always work in tandem during project plan creation

34.Question: In a recent job interview, you were asked to define the most important characteristic of a project manager. A good answer will be:
1. Subject Matter Expert
2. Integrator
3. Creative person
4. Risk minimizer



35.Question: As a project manager, you often have to deal with change requests to expand or reduce the project scope, modify policies, processes, plans or procedures, modify costs or budgets, or revise schedules. Change Requests can exist in any of the following forms EXCEPT:
1. Formal or Informal
2. Direct or Indirect
3. Externally or Internally initiated
4. Contractually mandated or optional

36.Question: The project is in its initial stages where the project team members are getting to know each other. There are few conflicts occurring between different project stakeholders. To ensure success in the project, the project manager should (select the best answer):
1. Coordinate activities between all project team members
2. Coordinate activities between project sponsor and external stakeholders
3. Coordinate activities between all internal project stakeholders
4. Coordinate activities between different project elements


37.Question: You are in the process of developing a Project Charter for your project and would like to use Organizational process assets as inputs for the purpose. All the following statements about Organizational Process Assets are accurate EXCEPT:
1. Organizational process assets are organized in similar way across different application areas to provide for common ground while comparing similar parameters.
2. Any and all of the assets that are used to influence the project`s success can be drawn from organizational process assets.
3. Organization Process assets represent the learning of the company from previous projects.
4. Organizations involved in the project can have formal and informal policies, procedures, plans, and guidelines whose effects must be considered.

38.Question: The major category (categories) into which organizational process assets can be grouped is (are) :
1. Organization`s processes and procedures for conducting work
2. Organizational corporate knowledge base for storing and retrieval of information
3. Organization structures for the project
4. Organization`s processes and procedures for conducting work, organizational corporate knowledge base for storing and retrieval of information

39.Question: All the following are outputs from Direct and Manage Project Execution Except:
1. Deliverables
2. Implemented Defect Repair
3. Project Management Information System
4. Requested Changes

40.Question: Documented, authorized directions to bring expected future project performance into conformance with the project management plan are also referred to as:
1. Approved Corrective Actions
2. Approved Change Requests
3. Approved Defect Repair
4. Change control requests

41.Question: A customer informed you that it is preferable to make a change to a certain aspect of the project. What should you do first?
1. Talk with team members to understand implication of the change
2. Communicate the change to Management to get their inputs
3. Open up a Change Control
4. Do sizing for the change and communicate to customer
42.Question: You are the project manager for a project which is being done under contract. You are informed by the buyer that government regulations will necessitate some changes in the project. What should you do first?
1. Talk with team members to understand implication of the change
2. Communicate the change to Management to get their inputs
3. Open up a Change Control
4. Do sizing for the change and communicate to customer

43.Question: As a project manager, you will be involved with monitoring project processes associated with initiating, planning, executing and closing. Then, you would have to take corrective or preventive action to control project performance. For this you would need as inputs all the following EXCEPT:
1. Project Management Plan
2. Work Performance Information
3. Rejected Change Requests
4. Approved Change Requests
44.Question: As a Project Manager, Project Plan Development is an important element for managing projects. Which phase of the project management life-cycle does Project Plan Development belong to?
1. Initiation Process
2. Planning Process
3. Execution Process
4. Controlling Process

45.Question: The cause of variances and the reasoning behind the corrective action chosen should be documented so that they become part of the historical database of the performing organization. This is documented as part of:
1. Project Management Plan
2. Project Files
3. Organizational Process Assets
4. Recommended corrective action

46.Question: You are managing a small project with 5 team-members working part-time. In the beginning of every week, you verbally allocate work to all the team-members. This is an example of:
1. Verbal Work Authorization System
2. Improper Planning because team-members do not know what needs to be done at appropriate times.
3. Project Plan Execution
4. Project Plan Development
47.Question: If you would like to find out who will be approving changes in your project deliverables and documentation, you can refer to the:
1. Change Control system
2. Project plan
3. Organization Chart
4. Resource Assignment Matrix

48.Question: Integrated change control requires coordinating changes across knowledge areas. So, a proposed schedule change control must often be integrated with all the following control processes EXCEPT:
1. Cost
2. Quality
3. Staffing
4. Procurement
49.Question: All these statements about project charter are correct except:
1. Project charter includes or references the business need and product description
2. Project Charter provides authority to the project manager
3. Project charter formally authorizes a project
4. Project charter is issued by the project sponsor of the project organization

50.Question: Ideally, when should a project Manager be assigned to a project?
1. As soon as a project is authorized
2. Soon after the Scope Statement is finalized
3. When the WBS is completed
4. At any time during the project life cycle, depending on requirements
51.Question: The project charter is a document that formally authorizes a project. It provides the project manager with the authority to apply organizational resources to project activities. A project manager should also be assigned as early in the project as is feasible - always prior to the start of planning, and preferably while the project charter is being developed. To develop the project charter, you would need to use appropriate project selection methods to determine which project the organization will select. All the following are examples of "Benefit Measurements" used for selecting projects EXCEPT:
1. Linear Programming algorithms
2. Scoring Models
3. Comparative Approaches
4. Benefit Contribution
52.Question: You recently appointed a project manager to handle a critical project in your organization. You want to provide the project manager with authority to apply organizational resources to project activities. Which document should you use?
1. Resource Authorization Document
2. Work Breakdown Structure
3. Project Charter
4. Project Scope Statement
53.Question: A non-governmental agency authorizes a project to provide potable water systems, latrines, and sanitation education to low-income communities. This project was authorized because of :
1. Market Need
2. Business Need
3. Social Need
4. Legal Requirement

54.Question: When a project is initiated, one of the first deliverables from the project initiation phase is:
1. Project Charter
2. Scope Statement
3. Project Plan
4. Scope Management Plan

55.Question: A project charter has recently been created to formally authorize the project. The project charter should include all the following EXCEPT:
1. Business needs
2. Project justification
3. Understanding of customer`s requirements
4. Deliverables

56.Question: You recently joined as a project manager in the ecommerce division of ABC company. While talking with other employees in the ecommerce division, you got to know that several projects in the division had failed in the past 6 months. You want to know the reasons for failures of these projects. In this context, which of the following will be the LEAST helpful?
1. Discussion with other project managers in the division about reasons for project failures
2. Project closure documentation
3. Historical information
4. Project files

57.Question: A new project manager has been appointed to manage a project which was terminated 6 months earlier because of funding related issues. The project manager wants to know the exact reasons for the project termination. He also wants to know the deliverables which were produced from the terminated project. Which document should the project manager refer to?
1. Formal acceptance documentation
2. Project files
3. Lessons learned documentation
4. Project closure documentation

58.Question: Your project involves creating a launch vehicle for NASA satellites. For successful project implementation, it is important to coordinate activities with other NASA operational groups and also divide your project into several phases to provide better management control. To facilitate this, you should: (select the BEST answer)
1. Break the project into several sub-projects
2. Use Life cycle approach to managing the project
3. Develop specific deliverables which are approved by the sponsor
4. Create a very comprehensive project charter

59.Question: Your customer wants some change to the project scope. You determine that the change in scope will not impact the project schedules but will cost additional $ 50,000. What should you do FIRST?
1. Try crashing or fast-tracking the project
2. Do not allow the customer to change the project scope
3. Let the customer know about the impact of the change in project scope and ask for additional funding
4. Discuss with your project sponsor
60.Question: The project charter has been developed and the project has been formally authorized. A full-time project manager has also been appointed for the project. There is clarity about the business needs, high-level product description, and product requirements that the project is undertaken to address. A summary budget has also been approved. Given this information, what should the project manager do FIRST?
1. Document the characteristics and boundaries of the project and its associated products and services, as well as the methods of acceptance and scope control.
2. Define, integrate and coordinate all subsidiary plans into a project management plan.
3. Determine how the integrity of the project baselines will be maintained and used.
4. Determine how changes will be monitored and controlled

61.Question: The project manager has created a project management plan. When the sponsor wanted to know more about the project management plan, the project manager can define the project management plan as all the following EXCEPT:
1. Used to coordinate all subsidiary plans
2. Description of how the project is executed, monitored, controlled and closed
3. A Bar or Gantt chart identifying all the tasks
4. Documentation of collection of outputs from the planning process group

62.Question: You are the project manager in the IT department of the company. There are 24 technical consultants working on the project who are experts in Java programming language. In the execution phase of the project, you find out that there is a lot of confusion i.e. the work being done by one person is overwritten by another, and it is becoming increasingly difficult to track and monitor changes to the project code. What should you do FIRST?
1. Work on improving your project management plan
2. Create a good change control system by which all the changes can be properly reviewed and approved
3. Adopt a good configuration management system which was successfully used in a similar project in your company
4. Hire a Java programming language expert (or architect) to help you in managing all the Java programmers

63.Question: In your project, a change has been approved by the project sponsor. What should you do NEXT?
1. Evaluate the impact of the change
2. Follow the change control process to implement the change
3. Try to convince the sponsor why the change will not be helpful to the project
4. Create a good configuration management system
64.Question: The project manager wants to know the status of the project i.e. whether it is before schedule and under budget. What should the project manager do?
1. Determine the earned value of the project
2. Look at the WBS to determine the completed tasks
3. Review the project performance against the project baselines
4. Consult the team members to determine the status of the project
65.Question: There is a change request which has a potential to add 3 weeks to the critical path of the project. After the change is approved, what should the project manager do FIRST?
1. Update the project scope statement
2. Revise the project baseline
3. Revise the project budget
4. Get approval from the project sponsor
66.Question: Your management is setting up a Project Office to handle different projects in the company. You have been asked to develop a change control system to review and approve requested changes. The project office will manage projects of different sizes and complexity levels. For example, some small projects may have funding of less than $ 50,000 and large projects in the company could have funding of more than $ 10 million. So, while defining the change control system in the company, you should consider all the following EXCEPT:
1. Application areas of the projects
2. Expertise of the project managers
3. Contract requirements (if projects are done under contract)
4. Context and environment in which projects are performed

67.Question: Since there are several conflicting stakeholders in your project, you are getting several change requests which may negatively impact the project. So, you should concentrate maximum efforts on:
1. tracking all the change requests
2. preventing unnecessary changes
3. consulting your project sponsor to approve or reject changes
4. taking the project through the integrated change control process

68.Question: An important stakeholder in your project has requested a change when you are already in the execution phase of the project. This can increase your project cost by $ 200,000 and delay your project by 2 months. What should you have done to prevent this situation?
1. Involved the stakeholder very early in the project
2. Avoided the stakeholder
3. Got approval from your project sponsor while creating the project charter that no changes would be allowed in the project
4. When the stakeholder requested the change, you should have mentioned about the negative impact that the change will have on the project.

69.Question: Your customer has asked you to make a change to the project. You evaluate the change and determine that the change will not impact the project schedule. What should you do NEXT?
1. Allow the change since the project schedule is not impacted
2. Take approval from the project sponsor to implement the change
3. Determine other impacts that the change can have on the project
4. Try to influence the customer about why the change is unnecessary

70.Question: Your customer has asked you to make a change to the project which will not impact the project schedule or project cost. What should you do NEXT?
1. Allow the change since the project schedule and project cost are not impacted
2. Take approval from the project sponsor to implement the change
3. Determine other impacts that the change can have on the project
4. Try to influence the customer about why the change is unnecessary

71.Question: All the following are functions performed by the project manager EXCEPT:
1. Getting changes approved by the project sponsor
2. Creating the project management plan
3. Trying to influence the factors that cause change so that only approved changes are implemented
4. Implementing approved changes

72.Question: The project customer has requested a change. The project team has determined that the only impact of the change will be an increase in project cost by $ 2000, which has been communicated to the project customer and sponsor. What should the project manager do NEXT?
1. Evaluate the impact of the change on project schedule and project quality
2. Request sponsor approval for the change
3. Ask approval from the change control board
4. Go ahead and make the change

73.Question: Which of the following statement related to Administrative closure and Contract closure is correct?
1. Contract closure does not include administrative closure
2. Both contract closure and administrative closure require verification that all the work has been completed correctly and satisfactorily
3. Early termination of a contract because of budget overrun cannot be included as part of contract closure procedure
4. Administrative closure activities are for the entire project and not for specific project phases



ANSWERS:

1.Justification: The project management plan documents the collection of outputs of the planning processes of the Planning Process Group.

Reference: PMBOK Third Edition, Page Number: 88

Ans: 4


2.

Justification: The project scope statement is the definition of the project - what needs to be accomplished.

Reference: PMBOK Third Edition, Page Number: 86

Ans: 1



3.Justification: Earned Value Technique is not used for project scope definition. It is a tool used to Monitor and Control Project Work

Reference: PMBOK Third Edition, Page Number: 95

pmstudy.com comments: Also, please refer to PMBOK page 87,88

Ans: 4


4.

Justification: Figure 4-7

Reference: PMBOK Third Edition, Page Number: 95

pmstudy.com notes:
"Monitor and control project processes associated with initiating, planning, executing and closing" refers to "Monitor and Control Project work" - this is done as part of Project Integration Management. PMBOK Page 94

Option 1: Project Forecasts are created as an output from Monitor and Control Project Work (PMBOK Page 95)
Option 2: This is done as part of administrative closure that happens when we are in Close Project phase (PMBOK Page 100)
Option 3: Reviewing the project management plan and work performance information for your project is the first thing that you should do. These are inputs to "Monitor and Control Project" (PMBOK Page 95)
Option 4: Managing project risks is not done as part of the "Monitor and Control Project" process

Ans: 3


5.

Justification: The change control system is a collection of formal documented procedures that define how project deliverables and documentation are controlled, changed and approved.

Reference: PMBOK Third Edition, Page Number: 90

Ans: 3



6.

Justification: Configuration Management System: ... The configuration management system is also a collection of formal documented procedures used to apply technical and administrative direction and surveillance to:... Support the audit of the products or components to verify conformance to requirements

Reference: PMBOK Third Edition, Page Number: 90

Ans: 1


7.

Justification: The different types of power a project manager can have are as follows:

* Legitimate: Power because of position or status
* Expert: Because of having expertise in a field
* Reward: Ability to do performance appraisals and give rewards
* Referent: Power because of authority provided by a person higher in the hierarchy
* Penalty: Power to give punishments or penalize


Reference: pmstudy.com notes as mentioned above

Ans: 2


8.

Justification: Figure 4-1

Reference: PMBOK Third Edition, Page Number: 79

Ans: 3


9.

Justification: "Collecting work performance information about the completion status of the deliverables and what has been accomplished" is done as part of Direct and Manage Project Execution

Reference: PMBOK Third Edition, Page Number: 91

pmstudy notes:
Option 1: This is done as part of "Monitor and Control Project Work" - not the project execution phase
Option 2: This is done as part of contract closeout project which is part of project closure activities
Option 3: The project charter formally authorizes the project - this document is created in the initiation phase before we go in for project execution

Ans: 4


10.

Justification:

Reference: PMBOK Third Edition, Page Number: 88, 89

pmstudy notes:
Option 1: These are inputs to "Monitor and Control Project Work" (PMBOK Page 95)
Option 2: These are inputs to "Integrated Change Control" (PMBOK Page 98)
Option 4: These are outputs of "Close Project" (PMBOK Page 102)

Ans: 4


11.

Justification: Project files: Documentation resulting from the project`s activities; for example, project management plan, scope, cost and quality baselines, project calendars, risk registers, planned risk response actions and risk impact.

Reference: PMBOK Third Edition, Page Number: 102

Ans: 2


12.

Justification: A Contract Change Control System defines the processes by which the contract can be modified. It includes the paperwork, tracking systems, dispute resolution procedures, and approval levels necessary for authorizing changes.

Reference: PMBOK Third Edition, Page Number: 292

Ans: 1


13.

Justification: Constraint is an applicable restriction that will limit the team`s options.... Assumptions are factors that, for planning purposes are considered to be true, real or certain.

Reference: PMBOK Third Edition, Page Number: 111,163

Please note that Option 3 is the only assumption, all the other answers are constraints for the project.

Ans: 3


14.

Justification: The earned value measures the performance of the project as it moves from project initiation through project closure.

Reference: PMBOK Third Edition, Page Number: 95

Ans: 1


15.

Justification: Work Authorization System: It includes the steps, documents, tracking system, and defined approval levels needed to issue work authorizations.

Reference: PMBOK Third Edition, Page Number: 379

Ans: 2



16.

Justification: The project charter provides the project manager with the authority to apply organizational resources to project activities. A project manager is identified and assigned as early in the project as is feasible

Reference: PMBOK Third Edition, Page Number: 81

pmstudy notes:
Option 1: Preliminary project scope statement is prepared only after the project charter is ready ( PMBOK Page 79)
Option 3: Earned value technique is used during Monitor and Control project Work.( PMBOK Page 79)
Option 4: This is required in the closing stages of the project and is not relevant for creation of project charter

Ans: 2


17.

Justification: A lower position in a project organization can often be helpful in avoiding and resolving conflict.

Reference: Project Management - A Systems Approach to Planning, Scheduling and Controlling

Ans: 2


18.

Justification: The project plan includes the Risk Management plan. Risk Management plan includes defining key risks, including constraints and assumptions, and planned responses and contingencies

Reference: PMBOK Third Edition, Page Number: 89

Ans: 1


19.

Justification: Contract closure procedure (included in Close Project Phase): Includes all activities and interactions needed to settle and close any contract agreement established for the project.

Reference: PMBOK Third Edition, Page Number: 100

Also, please refer to PMBOK Page 91

Ans: 3


20.

Justification: Project constraints: ... For example, a predefined budget or any imposed dates (schedule milestones) are included in constraints

Reference: PMBOK Third Edition, Page Number: 111

A constraint is an applicable restriction that will affect the performance of the project. For example, a predefined budget is a constraint that is highly likely to limit the teams options regarding scope, staffing, and schedule.

Ans: 1


21.

Justification: Integrated change control includes: Influencing the factors that circumvent integrated change control so that only approved changes are implemented.

Reference: PMBOK Third Edition, Page Number: 96

Ans: 1


22.

Justification: Performance reporting: This is the process necessary for collecting and distributing performance information. This includes status reporting, progress measurement, and forecasting.

Reference: PMBOK Third Edition, Page Number: 64

Ans: 4


23.

Justification: Schedule limitations can shape the size of the project team but will not influence its organizational design.

Reference: Project Management - A Systems Approach to Planning, Scheduling and Controlling

Also Mentioned in "Organizing Projects for success"

Ans: 2


24.

Justification: Figure 4-1

Reference: PMBOK Third Edition, Page Number: 79

Ans: 3


25.

Justification: Requested Changes: Requests for a change can be direct or indirect, externally or internally initiated, and can be optional or legally/contractually mandated.

Reference: PMBOK Third Edition, Page Number: 93

pmstudy.com notes: All changes will have to be validated.

Ans: 3


26.

Justification: Option 2 is the best choice. A good communication management plan ensures that there is good communication between the different project interfaces and team members. This is essential for project integration management.

Option 1: Strong matrix organization structure is not essential for good project integration management. Other organization structures including projectized, balanced matrix etc. can also provide for successful project integration management.
Option 3: Project selection techniques are used for project selection in initial stages of the project. However, they are not essential for project integration management.
Option 4: Projects may have positive and negative stakeholders. But the type of stakeholders will not affect successful project integration management.

Reference: pmstudy.com notes as mentioned above

Ans: 2


27.

Justification: Project Management plan is updated and revised through the Integrated Change Control Process

Reference: PMBOK Third Edition, Page Number: 88

A project plan is a document or collection of documents that should be expected to change over a period of time as more information becomes available about the project.

Ans: 4


28.

Justification: When a project is performed under contract, contractual provisions will generally be constraints.

Reference: PMBOK Third Edition, Page Number: 111

Ans: 3


29.

Justification: Validated Defect Repair: Notification that reinspected repaired items have either been accepted or rejected.

Reference: PMBOK Third Edition, Page Number: 93

Ans: 1


30.

Justification: Integrated Change Control requires co-ordination of changes across knowledge areas.

Reference: PMBOK Third Edition, Page Number: 96

Ans: 2


31.

Justification: Task Dependencies are not evident in a WBS. WBS does not specify the time frame in which different tasks should be accomplished.

Reference: pmstudy.com notes as mentioned above

Also, please refer to PMBOK 3rd Edition, Page 113

Ans: 2


32.

Justification: Project selection methods are tools used while developing the project charter : they are not used for project monitoring and control

Reference: pmstudy.com notes as mentioned above

Also, please refer to PMBOK Page 79

Ans: 2


33.

Justification: Every stakeholder has skills and knowledge that may be useful in developing the project plan. The project management team must create and environment in which the stakeholders can contribute appropriately. Who contributes, what they contribute, and when they contribute will vary.

Ans: 1


34.

Justification: In project management context, integration includes characteristics of unification, consolidation, articulation, and integrative actions that are crucial to project completion, successfully meeting customer and other stakeholder requirements, and managing expectations.

Reference: PMBOK Third Edition Page 77

pmstudy.com notes: The most important characteristic of a project manager is being an Integrator who can manage all the different interfaces in the project. The project manager should also be a good Communicator because a project manager usually spends more than 50% of his time communicating with different project stakeholders.

Option 1: A project manager need not be a subject matter expert. There may be several subject matter experts for the project from whom the project manager can take advise when required.
Option 3: Creativity is a desirable but not the most important characteristic of a project manager
Option 4: A project manager should try to minimize risks in the project. However, this again is not the most important characteristic required from a project manager.

Ans: 2


35. Justification: Requests for a change can be direct or indirect, externally or internally initiated, and legally or contractually mandated or optional. Only formally documented requested changes are processed and only approved change requests are implemented.

Reference: PMBOK Third Edition, Page Number: 353

Please note that change requests are always "formal"

Ans: 1



36. Justification: Option 4 is the best choice because it includes all the choices mentioned in Choice1, Choice2 and Choice3.

Reference: pmstudy.com notes as mentioned above

Also, please refer to PMBOK Third Edition, Page Number: 77

Ans: 4


37. Justification: Organizational process assets can be organized differently, depending on the type of industry, organization and application area.

Reference: PMBOK Third Edition, Page Number: 84
Ans: 1


38. Justification: Organizational process assets could be grouped into two categories:

- Organization`s processes and procedures for conducting work
- Organizational corporate knowledge base for storing and retrieving information

Reference: PMBOK Third Edition, Page Number: 84, 85

Ans: 4



39. Justification: Figure 4-6

Reference: PMBOK Third Edition, Page Number: 92

Ans: 3


40. Justification: Approved corrective actions are documented, authorized directions required to bring expected future performance into conformance with the project management plan

Reference: PMBOK Third Edition, Page Number: 92

Ans: 1


41. Ans: 1
Justification: Anytime there is a potential request for a change from a customer,

1. Understand what functionality was requested - Talk with team-members to access the implication of the change
2. Open up a Change Control if there is a formal Change Control Mechanism
3. Communicate the change to Management, and inform Customer about the impact of the change (e.g. increase in sizing, schedule etc.)
4. If change is accepted, go ahead and implement the changes



42. Ans: 3
Justification: Usually, anytime there is a potential request for a change from a customer,

1. Understand what functionality was requested - Talk with team-members to access the implication of the change
2. Open up a Change Control if there is a formal Change Control Mechanism
3. Communicate the change to Management, and inform Customer about the impact of the change (e.g. increase in sizing, schedule etc.)
4. If change is accepted, go ahead and implement the changes

Please note: If there is a confirmed change request (e.g. contractual or government requirements as mentioned above), the first thing to do is to open up a change control.


43. Ans: 4
Justification: In the question, it is mentioned that you are "Monitoring project processes associated with initiating, planning, executing and closing. Then, you would have to take corrective or preventive action to control project performance." - this is Monitor and Control Project Work. Approved Change Requests is not an input for this process.

Reference: PMBOK Third Edition, Page Number: 94, 95


44. Ans: 2
Justification: Project Plan Development is done as part of Planning Process.


45. Ans: 3
Justification: Organizational Process Assets(Updates):
The causes of variances, the reasoning behind the corrective action chosen and other types of lessons learned from the project scope change control are documented and updated in the historical database of the organizational process assets.

Reference: PMBOK Third Edition, Page Number: 122


46. Ans: 1
Justification: A work authorization system is a formal procedure for sanctioning project work to ensure that work is done at the right time and in the proper sequence. The primary mechanism is typically a written authorization to begin work on a specific activity or work package. The design of a work authorization system should balance the value of the control provided with the cost of that control. For example, on many smaller projects, verbal authorizations will be adequate.

Also, please refer to PMBOK Page 379



47. Ans: 1
Justification: Change control system: A collection of formal documented procedures that define how project deliverables and documentation will be controlled, changed, and approved

Reference: PMBOK Third Edition, Page Number: 353

A change control system is a collection of formal documented procedures that define how project performance will be monitored and evaluated, and includes the steps by which official project documents may be changed. It includes the paperwork, tracking systems, processes and approval levels necessary for authorizing changes.


48. Ans: 4
Justification: A proposed schedule change will often affect cost, risk, quality and staffing.

Reference: PMBOK Third Edition, Page Number: 97

Please note that amongst the available alternatives, procurement will not be impacted unless you have outsourced some work and that work will be impacted by your schedule change. All the remaining control processes (i.e. Cost, Quality and Staffing) are directly impacted by a proposed schedule change



49. Ans: 4
Justification: A project initiator or sponsor external to the project organization at a level that is appropriate to funding the project, issues the project charter.

Reference: PMBOK Third Edition, Page Number: 81


50. Ans: 1
Justification: In general, a project manager should be identified and assigned as easily in the project as is feasible.


51. Ans: 1
Justification: Benefit measurement methods are comparative approaches, scoring models, benefit contribution, or economic models. Linear programming algorithms are used as part of Mathematical models.

Reference: PMBOK Third Edition, Page Number: 85


52. Ans: 3
Justification: The project charter provides the project manager with the authority to apply organizational resources to project activities.

Reference: PMBOK Third Edition, Page Number: 81



53. Ans: 3
Justification:
Reference: PMBOK Third Edition, Page Number: 81


54. Ans: 1
Justification: A project charter is a document that formally authorizes a project

Reference: PMBOK Third Edition, Page Number: 81


55. Ans: 4
Justification: Developing the project charter is primarily concerned with documenting the business needs, project justification, current understanding of the customer`s requirements, and the new product, service or result that is intended to satisfy those requirements.

Reference: PMBOK Third Edition, Page Number:81

notes: Deliverables are outputs from "Direct and Manage project execution". Please refer to PMBOK Page 79

56. Ans: 1
Justification: It is always advisable to review documented information about projects instead of verbal discussions and recollections

Please note: Project files are documentation from the project`s activities. Project closure documents consist of formal documentation indicating completion of the project and transfer of completed project deliverables to others, such as an operations group. Historical information and lessons learned information are transferred to the lessons learned knowledge base for use by future projects.
Reference: PMBOK Third Edition Page 102


57. Ans: 4
Justification: Project closure documents consist of formal documentation indicating completion of the project and the transfer of the completed project deliverables to others, such as an operations group. If the project was terminated prior to completion, the formal documentation indicates why the project was terminated, and formalizes the procedures for the transfer of the finished and unfinished deliverables of the project to others.

Reference: PMBOK Third Edition, Page Number:102


58. Ans: 2
Justification: Project life cycle: Project managers or the organization can divide the project into phases to provide better management control with appropriate links to the ongoing operations of the performing organization. Collectively these phases are known as the project life cycle.

Reference: PMBOK Third Edition, Page Number:19

study notes:
Option 1: There is nothing in the question that suggests that breaking the project into several subprojects will be required. Instead, it mentions clearly that the project should be broken into several phases which can be done by using a life cycle approach
Option 3 and Option 4: These are required for any project but they do not address the specific requirements of the question (i.e. a) coordinating activities between different operational activities and b)dividing project into several phases)


59. Ans: 4
Justification: The different steps that should be followed when a change is requested are as follows:
a) Evaluate the impact of the change within the team
b) Be proactive - if the change can have negative impact on the project, try to influence the factors that cause change so that only approved changes are implemented
c) Communicate the impact of the change to the project sponsor and customer
d) Take the project through change control process by getting approval from the project customer, project sponsor and other stakeholders. Also, please note that additional funding is always provided by the project sponsor (not the project customer), and that changes are usually approved or rejected by the change control board
e) Get adequate resources required for the change as required
f) Implement the changes

Depending on options available in the question, you will have to make evaluate which of the above steps you are currently following and evaluate the impact of the change.

Please note that you have completed the first step i.e. you have evaluated that impact of the change.

Option 1: Crashing or fast-tracking are not recommended because project schedule is not impacted by the change. Crashing or fast-tracking may decrease the project schedule but increase costs which is not desirable
Option 2: The project manager cannot stop the customer from requesting or making changes
Option 3: You should inform the customer about the changes but cannot ask for additional funding because funding is provided by the customer.
Option 4 is the best choice in the given situation


60. Ans: 1
Justification: The question states that the project charter has been created. (Refer PMBOK Third Edition, Page 81 ). This should be followed by developing a preliminary project scope statement as defined in Option 1 (Refer PMBOK Third Edition, Page 86).

Option 2, Option 3 and Option 4 refer to creation of the project plan which is done after creation of the preliminary project scope statement (Refer PMBOK Third Edition, Page 88)


61. Ans 3
Justification: A project management plan is much more than a Bar or Gantt chart identifying all the tasks.

Option 1, Option 2 and Option 3 are valid descriptions of project management plan as mentioned in PMBOK

Reference: PMBOK Third Edition, Page Number:88


62. Ans: 3
Justification: Configuration Management System includes the processes for submitting proposed changes, defining approval levels for authorizing changes, and providing a method to validate approved changes.

Reference: PMBOK Third Edition, Page Number:90


63. Ans: 2
Justification: The different steps that should be followed when a change is requested are as follows:
a) Evaluate the impact of the change within the team
b) Be proactive - if the change can have negative impact on the project, try to influence the factors that cause change so that only approved changes are implemented
c) Communicate the impact of the change to the project sponsor and customer
d) Take the project through change control process by getting approval from the project customer, project sponsor and other stakeholders. Also, please note that additional funding is always provided by the project sponsor (not the project customer), and that changes are usually approved or rejected by the change control board
e) Get adequate resources required for the change as required
f) Implement the changes

Depending on options available in the question, you will have to make evaluate which of the above steps you are currently following and evaluate the impact of the change.


64. Ans: 3
Justification: The best way to know the status of the project is to compare the project performance against the project baselines ( in this example, we should compare the project performance against the schedule baseline and cost baseline )


65. Ans: 2
Justification: The project management plan, the project scope statement, and other deliverables must be maintained by carefully and continuously managing changes, either by rejecting changes or by approving changes so those approved changes are incorporated into a revised baseline

Reference: PMBOK Third Edition, Page Number:96

Option 1: Update to the project scope statement may or may not be required depending on the type of change requested.
Option 3: Revision to the project budget may or may not be required depending on the type of change requested.
Option 4: Approval from the project sponsor is required before the change is approved (not after a change is approved)



66. Ans: 2
Justification: The applied level of change control is dependent upon the application area, complexity of the specific project, contract requirements, and the context and environment in which the project is performed

Reference: PMBOK Third Edition, Page Number:97

study notes: The change control system cannot be dependent on the expertise of the project manager.


67. Ans: 2
Justification: The different steps that should be followed when a change is requested are as follows:
a) Evaluate the impact of the change within the team
b) Be proactive - if the change can have negative impact on the project, try to influence the factors that cause change so that only approved changes are implemented
c) Communicate the impact of the change to the project sponsor and customer
d) Take the project through change control process by getting approval from the project customer, project sponsor and other stakeholders. Also, please note that additional funding is always provided by the project sponsor (not the project customer), and that changes are usually approved or rejected by the change control board
e) Get adequate resources required for the change as required
f) Implement the changes

Depending on options available in the question, you will have to make evaluate which of the above steps you are currently following and evaluate the impact of the change.

Please note: Option 2 is the most suitable alternative because the project manager should be always be proactive and try to prevent unnecessary changes


68. Ans: 1
Justification: Best way to ensure that all project requirements are captured properly (and thus preventing change requests later on in the project) is by involving all stakeholders as early as possible.

Option 2: This is not viable because stakeholders cannot be avoided
Option 3: Changes happen in projects and cannot be prevented by getting sponsor approval while creating the project charter
Option 4: This should definitely be done, but this option is being reactive and not proactive. The best way to prevent changes is by involving stakeholders as early in the project as possible as mentioned in Option 1


69. Ans: 3
Justification: The different steps that should be followed when a change is requested are as follows:
a) Evaluate the impact of the change within the team
b) Be proactive - if the change can have negative impact on the project, try to influence the factors that cause change so that only approved changes are implemented
c) Communicate the impact of the change to the project sponsor and customer
d) Take the project through change control process by getting approval from the project customer, project sponsor and other stakeholders. Also, please note that additional funding is always provided by the project sponsor (not the project customer), and that changes are usually approved or rejected by the change control board
e) Get adequate resources required for the change as required
f) Implement the changes

Depending on options available in the question, you will have to make evaluate which of the above steps you are currently following and evaluate the impact of the change.

Please note: As mentioned in Step a, the project manager should first evaluate the impact of the change within the team. Since the project manager has already evaluated that the change will not have any impact on project schedule, he should then evaluate whether the change will have any impact on other project parameters like project scope, project timelines, project quality and project cost.


70. Ans: 3
Justification: The different steps that should be followed when a change is requested are as follows:
a) Evaluate the impact of the change within the team
b) Be proactive - if the change can have negative impact on the project, try to influence the factors that cause change so that only approved changes are implemented
c) Communicate the impact of the change to the project sponsor and customer
d) Take the project through change control process by getting approval from the project customer, project sponsor and other stakeholders. Also, please note that additional funding is always provided by the project sponsor (not the project customer), and that changes are usually approved or rejected by the change control board
e) Get adequate resources required for the change as required
f) Implement the changes

Depending on options available in the question, you will have to make evaluate which of the above steps you are currently following and evaluate the impact of the change.

Reference: pmstudy.com notes as mentioned above

: As mentioned in Step a, the project manager should first evaluate the impact of the change within the team. Since the project manager has already evaluated that the change will not have any impact on project schedule, he should then evaluate whether the change will have any impact on other project parameters like project scope, project quality, risk etc.


71. Ans: 1
Justification: Many times, the integrated change control process includes a change control board responsible for approving and rejecting changes.

Reference: PMBOK Third Edition, Page Number:98

study comments: Changes are approved or rejected by the change control board, not the project sponsor


72. Ans: 3
Justification: The different steps that should be followed when a change is requested are as follows:
a) Evaluate the impact of the change within the team
b) Be proactive - if the change can have negative impact on the project, try to influence the factors that cause change so that only approved changes are implemented
c) Communicate the impact of the change to the project sponsor and customer
d) Take the project through change control process by getting approval from the project customer, project sponsor and other stakeholders. Also, please note that additional funding is always provided by the project sponsor (not the project customer), and that changes are usually approved or rejected by the change control board
e) Get adequate resources required for the change as required
f) Implement the changes

Depending on options available in the question, you will have to make evaluate which of the above steps you are currently following and evaluate the impact of the change.

study comments: Option 1: The question states that "only impact of the change will be increase in cost" This means that impact of the change on project schedule and quality has already been considered.
Option 2: The change has already been communicated to the sponsor and customer. But the approval for the change will be provided by the change control board as mentioned in Option 3
Option 4: The project manager cannot go ahead and make the change without approval from the change control board


73. Ans: 2
Justification: Product verification (all work is completed correctly and satisfactorily) is done as part of both administrative closure and contract closure.

Reference: PMBOK Third Edition, Page Number:100

study comments: Option 1: Contract closure involves both product verification and administrative closure (Reference: PMBOK Third Edition Page 100)
Option 3: Early termination of a contract is a special case of contract closure (Reference PMBOK Page 100)
Option 4: Two procedures(administrative closure and contract closure) are developed to establish interactions necessary to perform the closure activities across the entire project or for a project phase (Reference: PMBOK Page 100)